I opened Things today to see if I’d added a note to a task there that hadn’t been copied over to OmniFocus, I had not. Having to spend just a couple of minutes using Things confirmed my decision to go with OF. It was overwhelming to see 80 tasks in my “Today” view and many “Scheduled” tasks that needed to be re-scheduled. I wasn’t sure where to find the task I was looking for, but finally found it in using “Areas”. I agree with your assessment that OmniFocus works better for complex projects.

Thanks for the tip on the e-mail rule for tasks from the Blackberry. I’ve been using Jott for a few months, but that requires that I manually create the task when the Jott e-mail arrives.

To get tasks to my Blackberry I created a two calendars in iCal; one for errands/shopping list, the other for non-computer contexts. I use OF to sync appropriate contexts to those two calendars, then use MissingSync to copy them to the Blackberry. I overwrite the Blackberry each time and check off items after-the-fact, using OmniFocus. I don’t trust a two-way sync not to corrupt my OF data. Besides the multi-step sync, another drawback is that as far as I can tell, there is not yet a way in OF to automatically sync to iCal so I have to remember to do it manually before I sync my BB.

Oh, and I’m also a BlackBerry user (need it for work), so I feel your pain. One thing I do is use the OF email rule to add tasks. I added OF to my BlackBerry address book, and I can then shoot myself a quick email any time I think of or come across an action I need to add. This is actually faster than Remember The Milk, which has a nice app to sync BlackBerry tasks, but uses the built-in to-do list, which is very clunky. (Downside? Can’t get to tasks from the phone, or check them off.)

The YouTube “Do Today List” videos, Part 1 and Part 2 are very helpful. I also watched the video about making an incubating folder. Seems like that is exactly what I want for inactive projects and items. I’d been trying to do it with an “incubate” context.

Working (a group of contexts that relate to all I do in my office)
Done Today
Waiting
Do Today

Between those and the Project list, I get 5 very different views of my list and its working great.

And I’m just diving into the iPhone app which is very clean and nice… but for some reason doesn’t have the ability to use custom Perspectives.

I used and taught Covey and Daytimer for many years before reading David Allen’s GTD book and switching to GTD. Its made a significant impact for the good on my business and personal productivity.

And I found an application that allows me to view my entire GTD at work on my Win machine, at home on my Macs and even on my cell phone. And another app lets me call in tasks to my GTD without any writing or typing, great for those thoughts that hit me while driving.

I’ve written about my experiences with GTD at http://johnkendrick.wordpress.com/how-to-gtd/ John